Allied Health Professions Workforce Research Partnership

Supporting a sustainable and effective Allied Health Professions workforce in rural and coastal regions and in deprived urban areas

Privacy Policy

This website has been designed and developed in-house by a team at Sheffield Hallam University (SHU) specifically to support the Allied Health Professions Workforce Research Partnership (AHP WRaP) project.

We understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all visitors to our website and will only collect and use personal data in ways that are described here, and in a way that is consistent with our legal obligations and your rights.

1. Information about us

Sheffield Hallam University
A higher education institution established under the Education Reform Act 1988
City Campus, Howard Street, Sheffield, S1 1WB, UK

Data Controller: Sheffield Hallam University (on behalf of the AHP WRaP project)
Data Protection Officer: Data Protection Officer, Sheffield Hallam University
Email: dpo@shu.ac.uk
Telephone: +44 (0)114 225 5555
Postal Address: Governance, Legal & Departmental Services,
Sheffield Hallam University,
City Campus, Howard Street, Sheffield, S1 1WB

If you are contacting us specifically about AHP WRaP website data, please email: ahp-wrap@shu.ac.uk

2. What does this policy cover?

This Privacy Policy relates specifically to the AHP WRaP website and explains:

  • what personal data we collect through the site
  • how it is used
  • how it is stored
  • how long it is retained
  • your rights in relation to your personal data

It applies only to data collected through this website and not to any other data processed as part of the wider AHP WRaP research activities, which are governed by relevant project-specific research ethics approvals and participant information sheets.

3. What is personal data?

Personal data is defined by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 as:

any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.

This includes obvious identifiers such as your name or email address, as well as less direct identifiers such as IP addresses or cookie identifiers.

The personal data we collect through this website is described in Section 5.

4. Your rights

Under the UK GDPR, you have the following rights:

  • The right to be informed about our collection and use of your personal data.
  • The right of access to the personal data we hold about you.
  • The right to have inaccurate personal data rectified.
  • The right to request erasure (the “right to be forgotten”).
  • The right to restrict processing of your personal data.
  • The right to object to the processing of your personal data.
  • The right to data portability (where applicable).
  • Rights relating to automated decision-making and profiling (we do not use your data in this way).

For more information or to exercise any of these rights, please contact the SHU Data Protection Officer using the details in Section 11.

If you have concerns about our use of your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

5. What personal data do we collect when you visit this website?

You may browse the site without telling us who you are or providing any personal information.

However, some limited data is collected automatically:

Website hosting and logs

The AHP WRaP website is hosted using Sheffield Hallam University servers. Typical server logs may include:

  • IP address
  • browser type and version
  • pages visited
  • date and time of access
  • referring website

This data is used solely for website security, diagnostics, and performance monitoring. It is held temporarily and not used to identify individuals unless required for security reasons.

Contact Forms

If you submit information via a contact form (e.g., to reach the research team), we will receive the personal data you provide, including:

  • name (if provided)
  • email address
  • message contents

Emails are delivered to the AHP WRaP research team at Sheffield Hallam University and handled in accordance with SHU’s data protection policies.

No other personal data is collected through the website.

6. How do we use your personal data?

We may use your personal data for:

  • maintaining the security and functionality of the website
  • responding to enquiries submitted through contact forms
  • troubleshooting technical issues
  • ensuring the website operates effectively and reliably

Our lawful bases for processing are:

  • Legitimate interests – ensuring the security and effective operation of the website
  • Consent – when you actively submit a contact request

We do not use your personal data for marketing, profiling, or automated decision-making.

7. How long do we keep your personal data?

  • Server logs: retained only for the short period necessary for security and diagnostic purposes (typically a few days to a few weeks, depending on SHU system configuration).
  • Contact form enquiries: retained in accordance with SHU’s data retention schedules for routine correspondence (typically up to 12 months unless part of an ongoing communication).

If you wish to request deletion sooner, you may do so using the details in Section 11.

8. How and where do we store or transfer your personal data?

All website-related data is stored on Sheffield Hallam University–managed systems or approved third-party systems that comply with UK GDPR requirements.

Where external services are used (e.g., for secure email delivery), they are subject to appropriate data processing agreements to ensure your data is handled safely and lawfully.

9. Do we share your personal data?

We do not share your personal data with external organisations unless:

  • you have given explicit consent
  • we are legally required to do so
  • it is necessary for the security or operation of the website (e.g., IT security investigation)

Your data is not sold, used for marketing, or transferred outside the purposes described in this policy.

10. How can I access my personal data?

You may request access to the personal data we hold about you at any time.
Contact the Data Protection Officer using the details in Section 11.

Please note:

  • We do not have access to anonymised technical logs in a way that can identify specific visitors unless required for security or legal reasons.
  • We can provide copies of any information you submit to us through a contact form.

11. How to contact us

For questions about this Privacy Policy or to make a data protection request:

Data Protection Officer
Sheffield Hallam University
Email: dpo@shu.ac.uk
Telephone: +44 (0)114 225 5555
Postal Address: Governance, Legal & Departmental Services,
Sheffield Hallam University, City Campus, Howard Street, Sheffield, S1 1WB

For project-specific website enquiries:
ahp-wrap@shu.ac.uk

12. Changes to this Privacy Policy

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time, for example to reflect changes in the law or improvements to the website. Any updates will be published on this page.