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Deposit: your research output in SHURA

Always deposit your output in SHURA

The SHU Research Archive (SHURA) is a registry of all research outputs produced at the university and a repository that aims to capture and preserve the intellectual output of Sheffield Hallam University and make it freely available over the Web.

Please deposit a copy of each research output in SHURA within three months after acceptance of this output by the publisher. You must do so in order to be eligible for the REF and in line with the SHU open access publication policy.

Uploading to SHURA is easy. All you need to do is give a minimum amount of information, such as the title, the authors, your research centre or department, and (if applicable) the title of the journal. SHURA staff will take care of the rest. They

  • will check your submission to ensure it is compliant with your publisher's requirements
  • will set an embargo period for you if the publisher requires this, and set the appropriate license
  • will check whether the appropriate evidence for the date of acceptance is available, and if not, get in touch with you
  • will monitor when your work is published and then complete the SHURA record for you

A word on conferences

SHURA welcomes the full text of published contributions to a conference such as articles in a journal or papers in a volume of conference proceedings.

In some cases you may wish to upload outputs from a conference that are not published. This could include PowerPoint slides, an unpublished paper, the script of an oral presentation, or a conference poster. Please feel free to upload these items but be aware that they will normally appear in the list of publications on your external profile page, and that uploading these materials into SHURA may limit your opportunities to publish on the basis of these materials. Empty records and unpublished abstracts are not accepted.

Optionally deposit your output in a subject repository

In addition, you may also deposit your work in a subject repository that is relevant to your discipline. By depositing your research output in a subject-based repository, you are placing it next to those of your peers from other Universities. This may increase the visibility and impact of your work. Examples of subject-based repositories are

You can find more open access repositories via

Optionally use social networking sites (Academia and ResearchGate)

Additionally, you can share your work via social networking sites such as Academia and ResearchGate. These are social networking tools similar to Facebook and LinkedIn but focussed at the research community. They do not replace SHURA: SHURA guarantuees Open Access to research outputs and their long-term preservation so that future generations can access them. Academia and ResearchGate are commercial companies who do not guarantuee access and preservation to the items you upload, and who are keen to collect users' information for their own purposes, which may include selling these data.

  SHURA Academia ResearchGate
Supports export or harvesting of your metadata and publications Yes No No
Guarantuees long-term Open Access to your research outputs Yes No No
Supports the long-term preservation of your work Yes No No
Business model Not for profit Commercial (sells job posting services, hope to sell data) Commercial (sells ads and job posting services)
Fulfills the requirements of the SHU Open Access Publication policy Yes No No

When using sites such as Academia and ResearchGate, please make sure:

  • that you deposit your output in SHURA as well
  • that your publisher allows you to upload your work to these social networking sites - you can check your publisher's Open Access policy via http://www.sherpa.ac.uk/romeo/.

Last updated: 24 October, 2016

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